Company: Leading Japanese Beverage & Food Company
Location: Bandar Utama, Petaling Jaya
Salary: RM3,000 – RM4,000/month
Working Hours: Monday – Friday, 8:00 AM – 5:00 PM
Duration: 1-Year Contract

Job Description:

Focus of the Role: Proactive Issue Management

• Proactively monitor trade claims and trade spend activities.
• Follow up with internal and external stakeholders to ensure timely issue resolution.
• Escalate unresolved issues when necessary to minimize financial and operational impact.
• Support continuous improvement initiatives to enhance process efficiency, controls, and data accuracy.

1. Trade Spend Monitoring & Analysis

• Perform monthly analysis of actual trade spend against approved budgets and plans.
• Ensure trade spend data is accurate, complete, and updated in SAP and trade spend management systems.
• Ensure trade spend is properly accrued and recognized within the correct accounting period.
• Identify and highlight variances, risks, or potential overspending to management and commercial teams.

2. Invoice Processing & Control

• Ensure all trade-related invoices are accurately recorded and processed in SAP on a timely basis.
• Validate invoice details, including amounts, vendors, promotion references, and billing periods.
• Reconcile SAP aging reports with trade spend management records to ensure alignment.
• Follow up on missing, delayed, or inaccurate invoices with vendors and internal stakeholders.

3. Commercial Claim Validation

• Review and validate trade and commercial claims to ensure accuracy, validity, and compliance with company policies.
• Ensure all supporting documents are complete and approved according to the authorization matrix.
• Identify discrepancies, duplicate claims, and non-compliant submissions.
• Resolve claim disputes and inconsistencies with relevant stakeholders in a timely manner.
• Maintain proper documentation and audit trails for all claims.

4. Payment Coordination & Submission

• Consolidate validated and approved claims for submission to Accounts Payable.
• Ensure payment requests are complete, accurate, and compliant with payment terms.
• Coordinate with Accounts Payable to ensure timely payment processing and issue resolution.

5. Statement of Account (SOA) Reconciliation

• Perform monthly SOA reconciliations with customers, distributors, and vendors.
• Investigate and resolve discrepancies between company records and external statements.
• Ensure reconciliations are completed accurately, timely, and properly documented.

6. Additional Responsibilities

• Support internal and external audits by providing required documentation and explanations.
• Prepare ad-hoc reports and analysis related to trade claims, trade spend, and reconciliations.
• Collaborate closely with Sales, Commercial, Finance, and other cross-functional teams.

Requirements:

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of experience in Trade Claims, Accounts Payable, Finance Operations, Commercial Finance, or related functions.
• Experience in trade spend management, claims processing, or financial reconciliation is preferred.
• Familiarity with SAP or ERP systems is an advantage.
• Strong analytical and problem-solving skills with high attention to detail.
• Good communication and stakeholder management skills.
• Ability to prioritise tasks, manage deadlines, and work independently in a fast-paced environment.
• KPI-driven and able to meet operational targets.

Key Competencies

• Accuracy and attention to detail.
• Financial and commercial awareness.
• Problem-solving and follow-up discipline.
• Stakeholder communication and relationship management.
• Time management and workload prioritization.

Benefits

• EPF provided.
• SOCSO provided.
• Exposure to a multinational FMCG environment.
• Opportunity to work with regional and cross-functional stakeholders.

FMCG, Retail & Luxury
Manufacturing

Accounting / Auditing / Tax
Banking & Finance

Selangor

Contract / Temp

MYR 3, 001- MYR 4, 500 / mth